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Scope of Services

scope of services

We act as an external labour-law and payroll department for our clients – taking responsibility for the day-to-day work, the filings and the tough conversations with departments, so you can focus on running your business.

Payroll & Salary Structuring

We handle payroll for both factories and commercial establishments and ensure that every salary you release is accurate, timely and aligned with current labour laws and your own policies.

• Designing and updating salary structures in line with EPF, ESI, bonus, gratuity and new wage definitions.
• Preparing monthly payroll based on attendance, increments, variable pay and inputs shared by HR/Accounts.
• Generating salary sheets, wage registers and bank transfer files in audit-ready formats.
• Issuing monthly payslips and full-and-final settlement statements for exiting employees.
• Maintaining employee and payroll records systematically for audits and inspections.

We handle the complete life-cycle of PF, ESIC and related social security compliances for your workforce:

• Obtaining and updating PF/ESI registrations (codes, sub-codes, branch/division details, authorised signatories and DSC/e-sign activation).
• Calculating monthly PF/ESI contributions and preparing challans within statutory timelines.
• Getting new employees covered – UAN/ESIC creation, data seeding, KYC approvals and corrections.
• Marking exits and updating member details, branches, divisions and authorised signatories on portals.
• Mapping contractors, verifying codes and monitoring compliance where you are the principal employer.
• Preparing and assisting with benefit claims such as death, disablement or funeral expenses.
• Liaisoning with PF/ESI departments and supporting you during inspections and enquiries.

We help HR and management take decisions that stand up before authorities and courts.

• Advisory on appointments, confirmations, transfers, terminations, retrenchments and closure.
• Drafting charge-sheets, show-cause notices, enquiry documentation and settlement terms.
• Reviewing HR policies, handbooks and contracts for alignment with current labour laws.
• Guiding on gratuity, bonus, leave, working hours, overtime and holiday entitlements across factories and commercial establishments.
• Providing case-based guidance on complex issues and key judicial developments relevant to you.

For manufacturing units and factories, we help you stay compliant with current factory laws and smoothly transition to the new labour codes as and when they are notified.

  • Support for approval of site / building plans and obtaining the initial factory registration/licence from the appropriate authority.

  • Handling licence amendments and renewals when capacity, machinery, ownership, name or management changes.

  • Setting up and maintaining statutory registers and records – authorised workers, overtime, leave, accidents, inspections, etc.

  • Guidance on working hours, shifts, weekly offs and overtime in line with current legal requirements.

  • Assistance with accident and incident reporting, and any mandatory notifications to the authorities.

  • Preparing and helping file factory-related periodic returns and reports as required by the applicable law and state rules.

For offices, showrooms and commercial establishments, we look after Shops & Establishments compliance and the key non-contributory labour laws that often get missed.

  • Registration, renewal and amendment of establishments under the relevant Shops & Establishments Act.

  • Preparation and maintenance of prescribed registers and soft-copy records, plus annual/periodic returns where applicable.

  • Alignment of working hours, weekly offs, holidays and leaves with applicable state rules.

  • Preparing registers and returns under Payment of Wages, Minimum Wages, Payment of Bonus and Payment of Gratuity.

  • Handling returns and displays under Maternity Benefit, Equal Remuneration, National & Festival Holidays and related laws.

  • Principal-employer requirements under CLRA (Form V, monitoring contractor documentation, etc.), where applicable.

We stand with you during inspections, audits and disputes for factories as well as shops & commercial establishments.

• Pre-inspection health checks and document reviews.
• Preparing replies to show-cause notices and questionnaires from labour, PF and ESI authorities.
• Collating and presenting records clearly for inspectors and auditors.
• Guiding your team during visits – what to show, how to respond, what to record.
• Helping set up SOPs and checklists so compliance becomes a repeatable process.

We help both factories and commercial establishments build a robust, legally compliant system to prevent and address sexual harassment at the workplace, as required under the POSH Act.

  • Drafting and customising a POSH policy suited to your industry and workforce (policy drafting charged separately where applicable). 

  • Assisting in the constitution of the Internal Complaints Committee (ICC) – including roles, structure and documentation. 

  • Providing an External Member on the ICC, wherever required, on a professional-fee basis.

  • Preparing minutes of ICC meetings, documentation formats and record-keeping templates. 

  • Assisting with POSH annual returns to the appropriate authority. 

  • Supplying awareness and sensitisation material for display and internal communication (posters, notices, basic content).

Our standard monthly retainer covers the core labour-law and payroll compliances described above. The following activities are not included in that retainer and, if required, are taken up as separately quoted assignments: statutory / government fees and penalties, applications for special permissions (24×7 operations, electronic maintenance of records, etc.), full compliance for contractors in their own capacity, direct representation and appearances before courts and tribunals, and work outside the agreed locations or scope. Wherever possible, we guide your team on these, or handle them under a separate mandate and fee structure.

Ready to explore this scope for your establishment?

Share a few details about your organisation and current compliance setup. We’ll review it and suggest a practical, phased way to implement this scope.

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